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About

EXHIBITION LOGISTICS MANAGEMENT

 

Real-Time Events has decades of experience managing dozens of exhibit halls and executing sponsorship programs. We can take over the management of an entire exhibit space, including the hiring of GSCs and other necessary 3rd party vendors, handle booth assignments and the fulfillment of virtually all exhibition and sponsorship elements. 

 

We will be onsite to assure that the set-up, execution and breakdown of the exhibit space proceeds smoothly and seamlessly. 

RTE can:

  • Manage the creation and evolution of the exhibit floor plans with input from event management, the GSC and the host venue.

  • Perform an evaluation and comparison of General Service Contractors' capabilities, prices and experience with similar events, with hiring recommendations made to client.

  • Contract review for all 3rd party vendors hired, to assure pricing and capability integrity.

  • Liaison with all 3rd party vendors to manage their areas of responsibility, assure the coordination of efforts across other service providers and secure their order forms for inclusion in the Exhibitor Service kits.

  • Act as the main liaison with exhibitors and sponsors, pre-event and onsite.

  • Procure all necessary sponsor deliverables and assure conveyance of all sponsor deliverables to appropriate internal personnel and third party suppliers in charge of fulfillment.

  • Manage the development, production and distribution of the Exhibitor Service Kits to sponsors, internal personnel and 3rd party suppliers, in conjunction with the GSC.

  • Coordinate shipping schedules with all internal, 3rd party vendors and sponsor/exhibitor contacts that are managing exhibit logistics.

  • Create sponsor registration codes to accommodate any complimentary pass allocations associated with every level of sponsorship in conjunction with the Registration Managers. Convey codes to sponsor contacts; track sponsor and exhibitor free pass allocations.

  • Order signage and banners for the exhibit hall and other conference areas; review and proof sponsor signage and any printed materials to be mailed or distributed.

  • Assure fulfillment of all sponsorships; manage the execution of sponsorships, as needed.

  • Generate customized reports as determined by the event managers. Reports typically track exhibitor contract submissions, deliverables received and financial summaries. All reports can be delivered in real-time as current snapshots of activity and status.

  • Maintain a budget for all areas managed by Real-Time Events; provide budget projections to event management as needed.

  • Develop an exhibitor survey in conjunction with event management; Distribute and collect surveys and compile report on results, with recommendations from exhibitors/sponsors, as well as RTE's suggestions for improvement.

  • Oversee invoicing from and payment to all internal and 3rd parties.

Technology Expo
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